Receptionist and Administrative Support (part‑time)

About the role

The company is looking for a friendly and reliable person to manage the front‑desk and provide administrative support on a part‑time basis. You will be the first point of contact for visitors and will assist the commercial director and admin team with daily tasks.

Key responsibilities

• Welcome visitors, manage reception desk, and prepare meeting rooms with refreshments.
• Handle incoming mail, distribute gifts, and maintain office supplies.
• Record meeting minutes (using AI tools) and distribute tasks from the commercial director.
• Process accommodation bookings for domestic and international trips.
• Enter and manage orders from partners in the internal ERP system (KARAT‑like SAP).
• Support the administrative team and commercial director with ad‑hoc tasks.

Required profile

• Polite personal appearance and good written and spoken communication.
• Basic English proficiency (B1 level).
• Administrative typing skills and familiarity with business correspondence.
• High‑school diploma; higher education is a plus.
• Knowledge of an ERP system (Navision, Helios, SAP, KARAT) is advantageous.

Required skills

• Typing (strojopis) – moderate level.
• Microsoft Outlook – moderate level.
• Microsoft Excel – moderate level.
• Microsoft Word – moderate level.
• Business correspondence – advanced level.
• ERP system usage – basic to intermediate.

What we offer

• Part‑time schedule: Monday‑Friday 7:30 – 14:00 (6 h + 30 min lunch).
• Stable family‑owned firm with 30 years of history.
• Comprehensive training and familiarisation with company processes.
• 13th salary paid semi‑annually based on pre‑agreed personal goals.
• Air‑conditioned modern office, canteen, and good coffee.
• Contributions for life events, wellness/sport activities, and transport allowance (from 11 km).
• Company events, family activities, and team‑building programmes.