Receptionist and Administrative Assistant (part‑time)

About the role

We are looking for a friendly and detail‑oriented person to join our team as a part‑time receptionist and administrative assistant. The role combines front‑desk duties with support for our administrative and commercial departments.

Key responsibilities

• Welcome visitors, manage reception desk, and prepare meeting rooms.
• Handle incoming mail, distribute parcels, and manage office supplies and refreshments.
• Record meeting minutes and travel reports (using AI tools) and distribute tasks from the commercial director.
• Process accommodation bookings for domestic and international trips.
• Enter and manage orders from selected partners in the internal ERP system (KARAT‑like SAP).
• Provide general administrative support to the admin team and commercial director.

Required profile

• Polite and clear communication in both spoken and written form.
• Basic English proficiency (B1 level) and good typing speed.
• Administrative experience or willingness to learn, suitable for recent graduates.
• Familiarity with an ERP system (Navision, Helios, SAP, KARAT) is a plus.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Business correspondence
• Typing (moderate speed)
• ERP system usage (e.g., Navision, Helios, SAP, KARAT)

What we offer

• Fixed part‑time schedule: Monday‑Friday 7:30 – 14:00 (6 h + 30 min lunch).
• Comprehensive training and familiarisation with company processes.
• 13th salary paid semi‑annually based on agreed personal goals.
• Air‑conditioned modern office, canteen, and good coffee.
• Contributions for life‑event bonuses, wellness/sport, and transport (from 11 km).
• Company events, family activities, and team‑building opportunities.