Administrative & Project Support Assistant

About the role

Join Kanadevia Inova as an Administrative & Project Support Assistant, providing essential back‑office and project assistance to our international teams. You will help keep daily operations running smoothly while supporting our mission to turn waste into valuable resources.

Key responsibilities

• Coordinate calendars, meetings, travel arrangements, visitor logistics and accommodation bookings.
• Manage purchase orders, invoices, procurement activities and budget tracking within the ERP system.
• Maintain shared databases, document repositories, presentations, brochures and other business materials.
• Handle professional communication with external clients and partners.
• Support the broader Business Development Assistant community as needed.

Required profile

• Minimum 3 years of administrative support experience in an international environment.
• Relevant education in business administration or a related field.
• Business‑fluent English; additional languages (German, French, Italian) are a plus.
• Strong knowledge of Microsoft 365, Teams and SharePoint.
• Proven experience with meeting coordination, order processing, invoice handling and document management.
• Excellent organizational, communication and prioritization skills with a proactive, solution‑oriented mindset.

Required skills

• Microsoft 365
• Microsoft Teams
• SharePoint
• ERP systems (order, invoice and budget management)

What we offer

• Indefinite employment contract with a 13th‑month salary and 3.5 % annual bonus.
• Flexible working hours (core 9:00‑15:00) and hybrid work model (2 days remote per week).
• Extra days of leave, 2 sick days per year, recreation allowance and travel allowance.
• Multisport card, pension scheme up to 2.5 %, company mobile phone or allowance.
• Support for professional growth, education and training.