Administrative Assistant – Office & Project Support

About the role

Join Kanadevia Inova, a global leader in waste‑to‑X innovation, as an Administrative Assistant. You will provide essential diary, travel, and project support to ensure smooth daily operations across our international teams.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel, and coordinate visitor logistics.
• Process monthly expense claims for Director‑level staff and maintain GDPR‑compliant records.
• Create, organise, and maintain databases, documents, presentations, and other business materials.
• Support office management, liaise with internal and external stakeholders, and assist with employee events.

Required profile

• Minimum 3 years of administrative or project‑support experience, preferably in an international setting.
• Strong organisational ability, multitasking under pressure and adapting to changing demands.
• Excellent communication and stakeholder‑management skills with a proactive, service‑oriented attitude.
• High attention to detail, problem‑solving mindset, and discretion handling confidential information.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with document and database management systems.
• Fluent business‑level English (additional languages a plus).

What we offer

• Indefinite‑period contract with 13th month salary and 3.5% annual bonus.
• Flexible working hours (core 9‑15) and hybrid remote option (2 days home office).
• Extra leave days, sick days, travel allowance, recreation allowance, multisport card, pension contribution, mobile phone allowance, and professional development support.