Back Office Executive / Support Specialist

About the role

Join Mondeléz International as a Back Office Executive/Support Specialist and help maintain a comfortable, safe, and efficient office environment. You will be responsible for day‑to‑day facility operations, procurement, and administrative support, ensuring that all services meet the company’s health, safety, and quality standards.

Key responsibilities

• Manage office operations, including supplies, equipment, and coordination with technical support.
• Coordinate daily facility routines such as cleaning, common‑area upkeep, and small kitchen maintenance, monitoring vendor service levels.
• Oversee procurement through the Coupa system, creating purchase orders, processing receipts, and ensuring timely vendor payments.
• Maintain stock of PPE, production tools, hygiene and cleaning materials, and handle related logistics.
• Communicate with suppliers regarding quotations, orders, invoicing, and follow‑ups.
• Provide administrative support to management, process travel expenses, and organize visits, audits, workshops, and related logistics.
• Handle physical and electronic mail, manage the company’s electronic mailbox, and ensure archive compliance.
• Report directly to the General Service Coordinator and support facility requirements for projects and investments.

Required profile

• Previous experience in a similar back‑office or facilities support role.
• Proficiency with MS Office and strong organizational abilities.
• Proactive attitude, ability to anticipate issues, and willingness to learn.
• Strong budgeting awareness and deadline compliance.
• Positive “can‑do” mindset and fluent English communication.

Required skills

• MS Office
• Coupa procurement system

What we offer

• Salary starting from €1,720 per month plus performance‑based annual bonus.
• Attractive benefits package.
• Opportunity to develop a career within a leading global snacking company.