Executive Assistant – Administrative Operations Lead

About the role

Johnson & Johnson is seeking an Executive Assistant to provide comprehensive administrative, operational, compliance and finance support for its Slovak organization. The role ensures smooth business operations, regulatory adherence, effective office management and leadership of the local administrative team.

Key responsibilities

• Manage purchase orders, vendor payments and corporate Visa cards.
• Create, obtain signatures for, archive and oversee business contracts as the ICD Power User.
• Act as Concur champion, delivering training and support to employees.
• Lead due‑diligence and compliance activities, maintaining company records per corporate policy.
• Coach, develop and allocate workload for the Administrative Team, driving performance and engagement.
• Serve as local Records Manager, ensuring compliance with global RIM policies and providing training.
• Represent Slovakia on EHS & EHW committees, coordinate office inventory and promote workplace safety.
• Act as the single point of contact for Facilities Management, liaising with landlords and service providers.

Required profile

• Proven experience leading an administrative or office‑support team.
• Strong knowledge of compliance, records management and finance support processes.
• Ability to set priorities, allocate workload and drive continuous improvement.
• Excellent collaboration skills across functions and a commitment to accountability.

Required skills

• ICD (internal contract management system) proficiency.
• Concur expense‑management expertise.
• Corporate Visa card administration.
• Records management (RIM) knowledge.
• Purchase order processing.
• Vendor payment processing.